You are going to buy a villa or you already have a villa in Bali but you
only stay there ie maximum 3 months in a
year, the question : what are you going to do about the remaining 9 months?
Even if the villa is left empty, it requires regular maintenance and you still have to pay
bills ie electricity, taxes etc. In the meantime you are miles away from
Bali, making it difficult to organize things unless you have someone you trust
in Bali to take care the villa for you like a resort and Spa or even like your hotel destination.
How to Find a Good Villa Management Company in Bali how to find a good villa management in Bali
The most logical thing to do is to use a villa management service. A villa management in Bali will help you with villa maintenance and at the same time turn
it as ‘a money machine’ so your villa can finance itself and give you another
source of income.
Before discussing more about a villa management company and its services,
let’s look into villa categories to help you identify your needs as the
property owner so that you can find the right villa management company for you.
- Premium & luxury private villa
Let’s agree that this category
commonly posses the following:
Top location ie
beachfront, on the cliff top facing the ocean, etc
Premium building
material with great architecture work
5 star facilities
and amenities sometimes with additional feature ie gym, spa room, helipad
Stylish interior
with finest interior ornaments, linen, artwork
Spacious. Generous
in size
- Great value private villa
A
villa can be categorize as great value villa if it posses the following:
Strategic location, ie
in the heart of Seminyak, Canggu, Sanur with easy access to the main action
Good quality building
material & nice architecture work
Hotel standard facilities and amenities
Tasty interior with
functional furniture
Sufficient in size
- Budget accommodation
Simple accommodation
with the basic essential ie bed, bathroom
Basic facilities
& amenities
Shared swimming pool
or no pool at all
Based on the above explanation – now you have a clear idea about the type of your property (luxury, good value or budget accommodation).
Having said that you will be able to screen & choose the most suitable villa management company to
meet your needs.
The next question arises – how to find a good villa management in Bali
that suits your property type? A management that is capable to do a very good
property maintenance & at the same is also an excellent good marketer who
can turn your property into a profitable asset.
To start with you can do any or all of the following:
1. Do a little research
over the internet – most reputable villa management companies have a website.
See their portfolio (type of property they have been managing, total of villa
under their management). Check also
their marketing collateral including photos, brochures (if any).
2. Pick 1 or 2 villas listed
in their website and then search them in google, bing, etc – you can see how
many times those 2 villas pop up in the search result and you can count how
many OTA (online travel agent) & booking agents who represent them.
3. Villa management companies
today commonly have online booking calendar. This is a simple way to check if a
management company does its marketing activity effectively or not. If you see
villas are mostly booked (normally indicated with red color – meaning that
villa is sold out) even for months ahead of time, this is a sign you should consider their
service.
4. Call several villa management companies and pretend as a
guest who is looking for a villa. The
way they treat you & your inquiry shows you how they will treat your future
guests J
5. Still pretend as a
potential guest, do a site inspection.
Seeing is believing. You can see if the maintenance is excellent or
poor.
Once you have done the above little research – to find a good villa
management company is not difficult to do.
Below are roles of a villa management company in general. These are
not intended to be a comprehensive list
of villa management services, however you can use this as a guidance:
Evaluate the property &
determine an accurate & marketable rental rate
Perform detailed documentation of the interior
and exterior including photos
Offer recommendations on repairs and make over
that maximize monthly rent while
providing good ROI.
Compile data on rental rates in the area and work with
owners to determine the marketable rental rate. ( This is to ensure that you
will not rent your villa below the market price or too high that prospective
guests turn to other villas - remember potential guests do compare prices)
The pros and cons of different policies such
as accepting pets, allowing private function ie wedding, birthday etc.
Market the property
for rent
Prepare villa for rent
o
Clean villa and
optimize interior appeal
o
Manicure landscaping
to increase the whole villa appeal
Do a proper photo
shooting for marketing collateral purposes (website, brochure etc)
Actively market the
villa through different advertising/marketing medium. Some of the mediums
commonly used are:
o
Paid and free rental
listing websites
o
Print publications
o
Signs
o
OTA (online travel
agents ie Agoda, AsiaRoom, etc)
o
Fliers/brochure
Work with other travel
agents & booking agents to maximize villa occupancy
Provide a fast &
efficient reservation assistance where the prospective guests can book villa
and get confirmation immediately.
Meet the prospective guests
or booking agents for showings throughout the week and weekend.
Guest Check In
Confirm
check in date with guest
Prepare the villa for guest check in (cleaning
& staffing)
Handling guest check in ( organizing airport
transfer & meet the guest on arrival
at the villa)
Collect balance payment & security deposit
(if applicable)
Guest Check Out
Inspect unit and fill
out a report on the property's condition when the guest checks out
Provide guest with a copy as well as estimated damages (if
any)
Return the balance of
the security deposit to the guest (commonly applicable when a function/event
involves)
Clean the villa
& do repairs if needed
Put the villa back on
the market for rent
Rental payment collection
Receiving rent
Follow up late
payments
Enforcing late fees
Financial
Provide accounting property management
services
Make payments on behalf of owner
Detailed documentation of expenses via
invoices and receipts
Maintain all historical records (paid
invoices, leases, inspection reports, warranties, etc.)
Provide annual reporting, structured for tax
purposes as well as required tax documents
Provide easy to read monthly cash-flow
statements which offer a detailed breakdown of income and itemized expenses
Maintenance and
Repairs
Provide and oversee villa
staff
Perform regular inspections (Inside and outside)
Send owner
regular reports on the condition of the
villa
Establish a
preventative maintenance policy to identify and deal with repair needs
Assign jobs to
different parties ( handyman and professional contractors) based on who will do
the best job for the best price.
Maintain outdoor areas
(cleaning & landscaping)
Larger renovation
projects
o
Provide
recommendations on how the project can maximize rental income.
o
Prepare preliminary
cost estimates
o
Get multiple
independent bids for the work
o
Act as general
contractor overseeing the work
Staffing
Recruit & screen villa
staff
Oversee villa staff
performance
Organize staff regular
training to meet a specific standard
Choosing the right villa
management company to provide services for your villa in Bali is the best and easiest ways to save your money and start a holiday retirement income.
